Terms of Service

1. Introduction & Applicability

These Terms of Service govern the access to and use of the website bilanssi.com and set forth the general engagement conditions under which Bilanssi Oy (Business ID: 0502491-7, registered office at Mannerheimintie 15a B, 00250 Helsinki, Finland) provides accounting, bookkeeping, annual accounts closing, payroll, and corporate tax consultancy services.

When entering into an ongoing client relationship, a specific written Accounting Service Agreement (Toimeksiantosopimus) detailing operational workflows, authorized representatives, and fee schedules is executed. In the event of a conflict between these general terms and an executed written agreement, the specific agreement shall prevail.

2. Scope of Services

Bilanssi Oy performs professional services within the registered scope of industry code TOL 69201 (Accounting and bookkeeping activities; tax consultancy). These include:

• Statutory double-entry general ledger bookkeeping in accordance with the Finnish Accounting Act (Kirjanpitolaki 1336/1997);
• Preparation of annual financial statements (Tilinpäätös) and PRH Trade Register filings;
• Value Added Tax (ALV) calculations and electronic OmaVero submissions;
• Corporate Income Tax Return (Veroilmoitus 6B) preparation;
• Payroll calculation, payslip distribution, and mandatory reporting to the Finnish Incomes Register (Tulorekisteri);
• Financial management and budgeting reporting.

Scope Exclusions: Bilanssi Oy does not provide statutory auditor sign-offs (authorized audit statements must be issued by a certified auditor appointed by the company), legal litigation representation, or banking and financial asset management.

3. Client Responsibilities & Materials Delivery

Accurate accounting and punctual tax filings depend on the integrity and timeliness of documentation supplied by the client. The client agrees to:

• Provide true, accurate, legible, and complete accounting materials, invoices, receipts, contracts, and bank statements before agreed monthly cut-off deadlines;
• Maintain active and valid Suomi.fi electronic mandates granting Bilanssi Oy authorization to act on behalf of the company before the Finnish Tax Administration and Tulorekisteri;
• Promptly notify Bilanssi Oy of any changes to corporate ownership, registered directors, banking arrangements, or business operations;
• Review and formally approve interim tax returns, draft annual financial statements, and board declarations prior to final statutory lodgement.

4. Professional Confidentiality

Bilanssi Oy and its personnel are bound by strict professional confidentiality. All non-public business, financial, proprietary, and commercial information disclosed by the client shall be treated as confidential and shall not be disclosed to any third party without prior authorization, except where disclosure is strictly required by Finnish law, tax regulations, court orders, or official regulatory requests.

5. Limitation of Liability

Bilanssi Oy conducts all assignments with professional diligence and in compliance with Good Accounting Practice in Finland. To the maximum extent permitted by applicable Finnish law:

• Bilanssi Oy is not liable for late filing fees, tax penalties, interest charges, or loss of deductions arising from inaccurate, incomplete, fraudulent, or delayed documentation delivered by the client;
• Neither party shall be liable for indirect, incidental, punitive, or consequential damages, including loss of anticipated profit, loss of business opportunities, or reputational loss;
• Except in cases of gross negligence (törkeä tuottamus) or intentional misconduct (tahallisuus), Bilanssi Oy's aggregate liability for direct damages arising out of or related to professional services shall be capped at the total professional fees paid by the client for the specific service during the preceding three (3) months.

6. Complaints & Notice of Defect

Any complaint or claim regarding errors or omissions in bookkeeping, tax filings, or reporting must be submitted in writing to Bilanssi Oy without undue delay, and in any event within thirty (30) days from the date when the client became aware or should reasonably have become aware of the matter. Bilanssi Oy shall be afforded reasonable opportunity to rectify any substantiated error.

7. Governing Law & Jurisdiction

These Terms of Service and any contractual relationship between the client and Bilanssi Oy shall be governed by and construed exclusively in accordance with the laws of the Republic of Finland, without regard to its conflict of law principles.

Any dispute, controversy, or claim arising out of or relating to these terms or the breach, termination, or validity thereof shall first be subject to good-faith negotiations between the parties. If an amicable settlement is not reached within thirty (30) days, the dispute shall be submitted to the exclusive jurisdiction of the District Court of Helsinki (Helsingin käräjäoikeus) as the court of first instance.

8. Contact for Legal Notices